Name the purpose
Say what the result is for: a planning conversation, a research review or an operational handoff. A clear purpose helps keep the output relevant.
Describe the audience
Include who will read the result and what they already know. Remove personal details that are not needed for the task.
Separate facts from assumptions
Label what you observed, what was agreed and what you are still exploring. This makes unsupported conclusions easier to spot.
Keep the scope manageable
Use a focused excerpt or a small collection of notes. The current workspace accepts up to 16,000 characters of source text per run.
State what should remain open
If an owner, deadline or decision has not been agreed, say so. An unanswered question is often more useful than an invented answer.